Release Notes for August 17th

Center Web 1.14.0

     New Features:

  • Added a new section named Timeline, which contains all the timeline entries created by the teachers.

 

  • Added an information popup before saving Billing Schedule changes. This popup will inform users that this change may impact their current monthly billing.

 

Center iOS 1.7.0

New Features:

  • Added a new section named Timeline, which contains all the timeline entries created by the teachers.
  • Added Total Payments This Month on the main dashboard.
  • Added an information popup before saving Billing Schedule changes. This popup will inform users that this change may impact their current monthly billing.
  • Added a custom ID field for employees.

 

Bug Fix:

  • Fixed the widget displaying Payments This Week on the accounting screen.

Release Notes for August 2nd

Center Web 1.13.0
New Features:

  • Added an option to add a recurring discount to an account.
  • Added a new section in accounting to access remittance reports.

Bug Fixes:

  • Fixed an issue that sometimes caused the email not to display on the app access screen.
  • Fixed a typo on the new tuition plan screen.
  • Allowed for longer email addresses in the enrollment settings.
  • Added a tooltip when copying the enroll.smartcare.com link in enrollment settings.
  • Fixed an issue that would not allow tax statements to be sent.

Center iOS 1.6.0
New Feature:

  • Added an option to add a recurring discount to an account.

Bug Fixes:

  • Failed payments are now excluded from the total payments amount on the payments screen.
  • The insurance policy number can now be alphanumeric.
  • The payments this week in the accounting screen now displays correctly.

Reporting Fixes and Improvements:

  • Corrected the way phone numbers display in some reports.
  • For reports that have a date filter, the start and end date can now be set correctly.
  • Reports that display data chronologically now display it correctly.
  • The center’s tax id now displays on the payment history report if the tax id has been entered in the system.
  • Agency payment reconciliation now shows the correct data.
  • The center’s logo will now display on pdf reports.
  • The center’s tax id has been added to the standard customer statement if it has been entered in the system.
  • Fixed the total time for the time card with OT report.
  • Created a tax statement report.
  • The past due balance report now shows all the data it should.
  • The payments by payer report now shows all the data it should.
  • Created a classroom sign-in/sign out report.
  • Added the email address to the employee information sheet.
  • Time card with OT at 40 hours now calculates overtime at 40 hours in a week and is ordered alphabetically by employee’s last name.
  • Created an agency statement report.
  • The employee information sheet now shows all the data that it should.
  • The time format is now correct on all reports.
  • Child time card now groups data by child and correctly orders by date and time.
  • The AR aging report now displays all the data that it should.
  • The computations for the billing forecast report are now correct.

Parent iOS 1.3.3
New Feature:

  • Updated the app so that it will display discounts on the accounting screen.

Parent Android 1.5.1
New Feature:

  • Updated the app so that it will display discounts on the accounting screen.

Release Notes for July 19

Center Web 1.12.4
New Features:

  • Added information advising users which file formats are available on the Forms screen of the Online Registration Configuration.
  • Added information advising users of the maximum file size for uploaded forms on the Forms screen of the Online Registration Configuration.
  • Added attachments as links on the parent enrollment screen.
  • Added an option to copy/paste the link for enrollment in the enrollment settings section.

Bug Fixes:

  • Fixed a display issue when last day is selected for twice a month billing.
  • Fixed the phone number format in the enrollment section.
  • When twice a month billing option is turned on or off, it will now display correctly.
  • Fixed typos and user interface issues on the online enrollment screens.
  • Fixed the spelling of QuickBooks.
  • Future birthdates are no longer allowed in online enrollment.

Teacher Web 1.12.4
New Feature:

  • Users can now edit the time when creating a new timeline entry.

Bug Fixes:

  • Selecting the email icon will allow users to send an email to a parent.
  • Fixed an issue related to missing teachers in the list when adding them to a class that is the teacher’s default class.

Reporting
Bug Fixes:

  • Payments by payer report now exports to pdf correctly.
  • Time card report now shows time in decimal format.
  • Contact’s email address in the Child Roster w/Contact Info report now displays correctly in Excel format.
  • Archived people no longer display in the Account: Email & Phone Number Summary report.
  • Downloading errors in several reports were fixed.
  • Duplicate entries have been removed from Child: Roster by Classroom- DOB report.
  • Enrolled Children by Classroom report now displays data correctly.
  • Child: Roster by Classroom – DOB report now displays birthdays correctly.
  • Data now displays correctly in the Standard Customer Statement by payer.
  • The Create Separate Page for Group feature now works.
  • Payroll dates have been added to the Payroll Summary report.

Child Care Services Gearing Up for Back-to-School

Although it’s July, it’s never too early to get ready for the rush of the back-to-school season. Older children will be going back to school, parents will be back to work, and day care centers will be full of young children ready to play. It’s important to have everything in line, working, and operating fully when this time of year comes around. You do not want to find yourself falling behind! Here are a few options that will get you geared up for the upcoming busy season:

Double Check. Ensure that your child care technology is working the way that it should. Make sure that the facility is up-to-date, clean, and has double checked everything with the state (inspections, licensing, etc.). Summer can serve as a good time to regroup and check on everything. It never hurts to double check!

Get Organized. Throughout the year, clutter builds up...it can happen to all of us! Be proactive and get organized so that when it comes time for heading back to school, you are ready to go. Getting organized could also entail catching up on finances. Is everything up-to-date with your child care billing? What about taxes? Are you on track for everything you’ll need at the end of the year? You never want to fall behind, which is why getting organized can make all the difference.

Team Check-In. Anytime is a good time really to check in with your staff to see how everyone is doing. Often times, employers don’t necessarily ask their team about their personal lives, including their mental and physical state. As a team, it is crucial to care for one another and be there if someone needs help. There can be times of immense stress, pressure, and exhaustion, but this is why working together as a unit can help with a successful child care.

Reach Out. Marketing is one of the operations that help a business expand and grow. It never hurts to reach out to your target audience via social media platforms, newsletters, emails, or advertisements. Spreading the word about your day care center will bring in new customers. Back to school can mean that parents are in need of a child care for their young children. The use of Facebook can serve as a helpful tool to reaching out to potential customers on the daily. Be the first child care center they are referred to by their peers--this is a telling sign that you have succeeded with your marketing strategy.

Software. Is your current software meeting your child care center’s needs? Are you looking for something more mobile? What about just upgrading your current desktop software? SmartCare and ChildCare Manager know that summer is a perfect time to start shopping around for a new software system for the upcoming school year. Want to learn more? Schedule a demo today!